Small meetings to large-scale conferences. Professional AV, staging, and presentation tech, backed by nearly 30 years of combined AVL experience.
Speakers need to be heard clearly. Presentations need to display without a hitch. Attendees need to stay engaged from the opening session through the final keynote. When production runs smoothly, your event feels polished and professional.
Out Loud Productions provides full-service live event production for conferences across the Greater Philadelphia Area, from a 50-person leadership meeting to a multi-day conference with breakout sessions and general assembly programming.
Behind every conference we produce.
We work with corporate teams, associations, nonprofits, and event planners to deliver end-to-end AV production for conferences of all sizes.
Whether your general session is in a hotel ballroom, a convention center, or a corporate auditorium, we build a production setup that fits the space.
Multi-track conferences need AV in every room, not just the main hall. We provide self-contained audio and presentation setups for breakout sessions, workshops, and smaller meeting rooms.
We supply podiums and lecterns, projection and screen systems, LED walls, and confidence monitors so your presenters can deliver with clarity and confidence.
We design and deploy speaker systems sized for your room, from a small boardroom to a ballroom holding 1,000 attendees, with consistent coverage across every seat in the house.
Conference lighting directs attention, supports video recording, and keeps energy up across long event days.
We support hybrid formats with camera feeds, livestream integration, and clean audio capture so virtual attendees get a professional experience alongside those in the room.
We learn your session structure, room layout, technical requirements, and what success looks like, then build a plan that covers every room and every moment of the day.
Our crew arrives early and handles everything: main stage, breakout rooms, staging, and all AV. Your staff does not need to touch a single piece of gear.
We stay through every session, managing audio levels, running presentations, adjusting lighting, and handling anything that comes up.
We handle full breakdown after the final session. Every room is cleared, every cable is packed, and the venue is back to baseline before we leave.
There is a difference between booking a venue AV package and hiring a dedicated production company. With Out Loud Productions, you get a crew that knows your run of show before they walk in the door.
There is no minimum. We produce 50-person leadership meetings with the same attention to detail we bring to 500-person multi-track conferences. The scope changes. The standard does not.
Conference budgets vary widely, and we are upfront about what is achievable at different price points. We will tell you what you need, what you do not, and where the money is best spent.
Conference production rewards experience: anticipating problems, adapting when something changes, and keeping the event on track without the client ever knowing there was an issue.
We invest in industry-leading equipment because it performs reliably when it counts. This is not consumer gear from a party supply store. It is the same equipment used at professional concerts, corporate events, and touring productions, and every conference gets the same standard of gear, regardless of size.
For multi-day or large-scale conferences, we recommend reaching out at least 60 to 90 days in advance. For smaller meetings and single-day events, we can often work with shorter lead times. Reach out and we will let you know what is available.
Yes. We regularly support conferences with simultaneous sessions across multiple breakout rooms in addition to a main general session. Let us know your session structure during the consultation and we will build a crew and equipment plan that covers every room.
Yes. We can integrate camera feeds, livestream outputs, and clean audio capture into your production setup so remote attendees receive a professional experience alongside your in-room audience.
Yes. If your venue has an in-house AV provider, we can work alongside them or supplement their capabilities with additional equipment and crew. We are used to navigating both union and non-union venue environments.
We serve the Greater Philadelphia Area, including Montgomery, Bucks, Philadelphia, Chester, and Delaware counties. Reach out if your event is outside this region and we will let you know if we can accommodate it.
Send us the dates, the venue, and your session structure. We will come back with a production plan and a clear quote.